AGE OF ADMISSION (Diocesan Policy 5111)
A child may be admitted into Kindergarten if he/she has reached the age of five on or before September 1st. A child may be admitted into grade one if he/she has reached the age of six on or before September 1st. The date of birth must be verified by a birth certificate or by a baptismal certificate at the time of registration.
NON – DISCRIMINATION STATEMENT (Diocesan Policy - 5111.1)
The Catholic elementary and secondary schools of the Diocese of Belleville, listed in the official Catholic School Directory published annually, admits students of any race, color, sex, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. They do not discriminate on the basis of race, color, sex, national and ethnic origin in administration of their educational policies, admissions policies, scholarship and local programs and athletic and other school-administered programs.
REGISTRATION
The All Saints Academy School Board establishes the registration dates yearly in early spring. The purpose for early registration is to aid in planning for the following year. It is very important to register within the time designated so the school has the necessary data to know how many teachers and what supplies will be needed. Regular registration fee is $25.00 per student, and will be deducted from the book fee.
There is a $25.00 late registration fee for any parent of a student who has attended the previous year, but did not register before the deadline. The late fee will not be deducted from the book or registration fees.
At the time of registration, kindergarten students must present a copy of the child’s birth certificate as verification of age, a copy of the baptismal certificate, (unless child has been baptized at St. Dominic, St. Augustine or St. Anthony’s Church) and a copy of the child’s Social Security Card.
PRE-SCHOOL REGISTRATION
At the time of registration, pre-school requires a copy of the child’s birth certificate, $30.00 registration fee, and $20.00 for snacks and supplies used throughout the entire school year. All pre-school students will be given a student health form at the time of registration. This form is to be completed over the summer and brought to school before the first day of student attendance.
STUDENT TRANSFER TO ALL SAINTS ACADEMY
When a student transfers into All Saints Academy from another school, the school office will request records for any new students entering All Saints Academy at the time of registration, the parent will sign a release form in order for the records to be transferred.
Any new transfer student, except kindergarten, is considered to be probationary. This status will remain effective until such time as the student’s records are received from the transferring school, and a sufficient period of time has passed to guarantee the existing school curriculum and resources meet the needs of the child. The school reserves the right to require any student with needs that cannot be met by the existing curriculum or staff not be enrolled in All Saints Academy. The School Board will be kept informed by the principal of any problems or situations and the actions taken. All students at the 7th and 8th grade level are accepted conditionally and shall remain on probation for the entire school year.
If the child is transferring from a school outside of Illinois, we also require a school physical within one month of entering All Saints Academy.
A student is ineligible to play sports for one school year if they transfer in 7th or 8th grade. Students must transfer at the beginning of the 6th grade to avoid the penalty. (SIJHSAA by-laws: Section 2, Article 5)
SCHOOL ATTENDANCE
State law requires Illinois schools to be in session 176 days a year. In addition, regular school attendance helps children develop to their fullest potential both spiritually, academically, and socially. All Saints Academy places great emphasis upon prompt and regular attendance because it promotes learning and develops responsibility. Parents are asked to aid the school in teaching promptness and regularity. For this reason, parents and guardians are discouraged from removing their children from school for vacations and other activities.
TARDY AND ABSENCE POLICY (Diocesan Policy 5113)
It is the policy of the Diocese of Belleville that the following guidelines be used when a student is tardy or absent:
- When a student arrives at school late but within 30 minutes of the beginning of the school day, the student will be considered tardy.
- When a student arrives at school after 30 minutes of the start of the school day, the student will be considered as ½ day absent.
- When a student arrives at school and leaves to go to the doctor or other appointment and returns within one hour, the student will not be considered as absent. If a student leaves school within one hour of normal dismissal, the student will not be considered as absent.
ALL SAINTS ACADEMY TARDY AND ABSENCE PROCEDURE
- A parent must call when a child will be out for the day due to illness, a funeral or being out of town • When the child returns to school, he must bring a written note from the parent explaining the reason for the absence
- Students who participate in or attend extra-curricular events sponsored by the school must be in attendance no later than 11:00 a.m. on the day of the activity or event
- Students who are in school must remain until the end of the school day in order to be able to participate or attend extra-curricular events that day
- Children should be kept home from school when they are not well enough to actively participate in the school day, both for their sake and the sake of other children in the school
- Students returning to school after an illness should be free of flu symptoms, fever, and have taken prescribed medication for a minimum of 24 hours
- If the school office personnel call to request that you pick up your child because of sickness or Injury, we would expect the family to make whatever arrangements necessary to pick up the child in a timely manner
- When a teacher notices excessive tardiness and/or absences, the parents will receive a call from the principal. If there is no valid excuse, the district truant officer will be notified
- If a student is tardy or leaves before the end of the school day, the student will not be eligible for perfect attendance
ATTENDANCE AND EXCUSES (Diocesan Policy 5113)
Each teacher is responsible for keeping an accurate record of the pupil's daily attendance. The absences shall be accurately recorded on the record form prescribed by the secondary school or the Office of Education for the elementary schools. The elementary school attendance forms are supplied by the Office of Education. These records of attendance are to be part of the individual pupil's file.
Students who are excused for medical reasons during school hours, either for doctor or dental appointments, should have a written notice stating the time of the appointment. When a student has a written excuse for medical reasons it is still counted as an absence.
No principal or teacher shall permit a student to leave the school before the time for dismissal without a written request from the parent or guardian. The request should state the reason for dismissal. Students should never be sent home for homework or books or sent on errands during school hours.
ASA Handbook (pdf)